ReSoft International proposes "Don't Just Archive All Your Email, Manage It!"

The effort to meet rules put in place by HIPAA, Sarbanes Oxley, SEC and other bodies, is becoming very time-consuming, laborious and expensive. Key to these regulations is to institute an auditable trail of email and instant messaging correspondence to be kept in a secure form for several years to meet potential discovery requests.

As organizations consider how to meet this need to archive email and instant messaging conversations, many are implementing a policy of archiving all such correspondence email on a just-in-case basis. The reality of this approach, though, is to unnecessarily duplicate much of the traffic and maintain copies of non-business and non-essential email for many years, increasing storage and performance issues and increasing the amount of clutter being returned in responsive searches.

ReSoft International is proposing a more efficient strategy of being more specific about what email is kept in the storage archive. To help organizations address these issues in the most cost-effective way, ReSoft has launched a service to advise organizations in implementing archiving solutions. ReSoft's website, MessagingCompliance.com describes this effort by giving a focused summary of the tools and Consulting services available from ReSoft to address security & regulatory compliance of Email and Instant Messaging.

"By spending a little more time on defining policies, organizations can set up a mechanism to capture only business relevant email " says Clive Horton, CEO of ReSoft International. "Our archiving software solutions offer the flexibility of defining what classifies as a business related message to be archived securely and what can be purged within a shorter timeframe.". Horton adds "In some cases this can be implemented programmatically but in many cases the classification decision should be passed to the user themselves to determine the categorization. Implementing these controls are not trivial matters, they require a clear, detailed definition of business policies and software flexible enough to apply these policies in order to be successful"

More information can be found at www.MessagingCompliance.com

About ReSoft International
ReSoft International is an independent integrator and reseller of best-of-breed software technologies that address Email & Instant-Messaging Security, Regulatory Compliance and Storage Relief. ReSoft has, for over 11 years, acted as a trusted advisor to hundreds of organizations, applying these Email & IM Security tools to reduce liability risks.

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